Characteristics of Effective Team Meetings 
                  Promptness 
                  Participation
                  Basic Courtesies
                  Agenda and Minutes 
                  Breaks
                  Assignments 
                  Discussions
                  Next Meeting Agenda 
                  Meeting Evaluation
                  Meeting Close 
           Essentially a Meeting is…
        A forum for communication
        An opportunity to build team unity
        A chance to foster creativity
         Group brainstorming
         Problem solving
                    Before the Meeting (Secretary)
    Prepares the meeting agenda in consultation with the chairperson
    Issues Notice of the Meeting (7 clear days prior to the meeting) to all members of the 
     BOM and the CE. 
    Ensures notice for BOM meeting includes:
              Draft copy of minutes of the previous meeting
              Draft agenda for meeting
              Draft policies for review/adoption 
              Principal’s report to BOM 
              Child protection report
              Anti-bullying report 
              Any relevant documentation / reading 
                                                 (Attachment 5 BOM Handbook)
                                      Sample Agenda
     1.    Welcome *
     2.    Minutes of Previous Meeting*           10.  Policies for review or development – as 
     3.    Matters Arising from Minutes*          appropriate
     4.    Correspondence*                        11.  Parents’ Council Report  
     5.    Principal’s Report*                    12.  Student Council Report /Presentations 
     6.  Child Protection Report* from Principal  as appropriate 
     7.  Anti Bullying Report                     13.  Annual Report (last BOM Meeting of 
     8. School Plan/Annual Priorities             School Year)
     9. 9.  Financial Report *                    14.  AOB with prior agreement of Chair
                                                  15.  Date of next Meeting
                                                                      *  Items on every agenda
                                                                      ** Item on agenda once per term
                                                                                   BOM Handbook)
            Before the Meeting (Chairperson)
     Plan the agenda with secretary.
     Decide the order and timing of the agenda.
     Be well briefed about each item.
     Ensure all necessary background papers (including the last 
     meeting's minutes) are identified and sent out with the 
     agenda beforehand.
     Check practical arrangements have been made, e.g. room 
     layout, Laptop, Data projector (if needed) etc.
     Arrive in good time before the meeting is due to start.