GS/OAS – Secretariat for Administration and Finance
               Plan to Reincorporate into SAF
     Department of Planning and Evaluation Functions and Resources 
   General Secretariat Request:   
   CAAP recommendation to the Permanent Council to approve the transfer of resources 
   exceeding 2.5% from Chapter 4 to Chapter 11 (RF and ICR).  (Transfer:  $1,051,100 
   and 6 staff positions.)
   Requirements:
   1. Address donor concerns by reincorporating program support, evaluation and 
    planning functions and personnel into SAF.  Ensure consistent and effective program 
    management oversight.  
   2. Implement immediate SAF organizational changes consistent with longer-term vision. 
    Consolidate SAF organizational chart focusing on stability and efficiency. Maintain 
    stable foundation to improve efficiency with lean organizational structure consistent 
    with stringent budget conditions. 
   3. Reinvigorate SAF planning efforts in support of PC/CAAP mandates.  (Especially:  3, 
    9, 10, 12, 14, 15, 16, 17, 18, 19, 23, 29, 30, 36)
   4. Improve OAS-wide efficiency, internal controls, transparency and responsiveness to 
    donors via IT modernization improvements.  
  GS/OAS – Secretariat for Administration and Finance
                                  Plan to Reincorporate into SAF 
            Department of Planning and Evaluation Functions and Resources 
            The General Secretariat will:
            1.  Rename DP to the Department of Procurement and Management Oversight 
                (DPMO), incorporating DPE “Support to Project Management” resources. 
                     a) Strengthen internal controls by integrating program management 
                support      and oversight with financial, contracting and human resources 
                elements     within SAF to improve effectiveness. 
                 b) Ensure full staff utilization through rationalized work requirements. 
                 c) Improve efficiency and transparency of critical project management    
                     functions, workflows, and reporting to donors, and internally.  
                 d) Improve project management through expanded training opportunities 
                     and requirements OAS-wide. 
            2.  Assign primary strategic planning and communication role to Executive 
                Officer position in SAF, with one support position.  
            3.  Plan improvements to program management oversight, transparency and 
                communication to donors based on modernized information technology 
                platform (OASCORE).   
  GS/OAS – Secretariat for Administration and Finance
          SAF – As Is - organizational structure
     DPE will transfer to 
       SAF/DPMO
  GS/OAS – Secretariat for Administration and Finance
          SAF – To Be - organizational structure
           New Executive 
             Officer
     Includes “Payroll and Tax 
        Reimbursement” 
      transferred from Dep. Of 
       Financial Services
                        New Section                Former DPE from 
                                                    SCODMR  now 
                                                   included in DPMO
 GS/OAS – Secretariat for Administration and Finance
  Plan to Incorporate the Department of Planning and Evaluation Functions and 
                  Resources into SAF
   Next Step for General Secretariat Request:   
   CAAP’s recommendation to the Permanent Council to approve the transfer of resources 
   exceeding 2.5% from Chapter 4 to Chapter 11 (RF and ICR).  (Transfer:  $1,051,100 y 6 
   staff positions.)
                   Questions ?
             Gracias / Merci / Obrigada / Thank You