172x Filetype PPTX File size 0.07 MB Source: www.arsdcollege.ac.in
LETTER WRITING • Letters as a means of written communication. • An important means of seeking formal and informal information between the sender and the receiver. • An important means of self-expression to enrich personal and professional relationships. • Letters can be classified into two types: 1. Informal Letters 2. Formal Letters • The lecture focuses on formal letters. Different types of formal letters and their writing styles will be discussed in the next lecture. FORMAL LETTERS • Formal letters are used for communication among students and faculties, employees and employers, business delegates or between individuals seeking formal request or consent. • Formal letters follow a particular structural format and style in order to maintain clarity and formality of the situation. • The fundamental components of a formal letter are outlined in the next slide. FORMAT FOR FORMAL LETTERS • Writer’s address House no. 123, ABC Road, PQR CITY: Pin code • Date 20 March 2020 (not 20/03/2020) • Receiver’s address Name of school/office/company etc, EFG Road, XYZ City: Pin Code • Salutation Dear sir/ Madam, FORMAT CONTINUED... • Subject Line: Write the theme (the basic question/concern of the letter) • Body of the letter Divided into three parts: 1. Introduction 2. Main Content 3. Conclusion • Signatures Yours sincerely/faithfully (Signature) Name Note: Faithfully is used in case of “dear sir/madam” while sincerely is used in case of “Dear Mr./Ms./Dr. Name of the Person) INTRODUCTION • The introduction part of the letter outlines the subject line that is the purpose of writing the letter. • It usually begins with lines such as: “This letter is to draw your kind attention towards...” “This is to inform you that...” “On behalf of...” “This is with reference to...” • This part of the letter should contain around 30-40 words
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