Purpose of the 
                   Project Kick-of
    • The project kick-off meeting is the first opportunity a Project Manager has to 
      energize the project team and establish a common purpose toward 
      completing the work.
    • An effective kick-off meeting will ensure that all project team members have 
      an understanding of
       – the project objectives
       – scope and constraints
       – each team members' role and responsibility in the project
       – the high level work plan (deliverables and milestones)
       – how to track their time on the project
       – where project documentation will be located
    • The goal is to get everyone up to speed but not to discuss every item in 
      detail.
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           Project Kick-of Pre-Requisites
    • The project charter is finalized and signed off.
    • A sufficient budget has been allocated to the project (for the next phase or 
      for the entire project).
    • The project is approved to proceed by the sponsor.
    • A project manager / project lead is assigned.
    • The tasks/activities are defined at a high level and resource requirements 
      have been estimated. 
    • Required resources have been formally assigned to the project and have 
      confirmed attendance at the kick-off meeting.
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            Project Kick-of Preparation
    • Determine the meeting time and place.
    • Create the meeting agenda and distribute it in the meeting invite along with 
      any project documents the team should review prior to the meeting.
    • Create the project presentation using key points from the charter and other 
      project documentation. 
    • Create a team contact list.
    • Create a project repository, e.g. a project sharepoint site.
    • Create the project in PM2 for time tracking.
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               At the Kick-of Meeting
    • Review the project presentation with the team.
    • Pay close attention to the questions being asked.  Some issues may be 
      identified that require follow up (do you have the right people, are you 
      missing representation from an area, are there important details that have 
      not been identified).
    • If possible, have the sponsor attend the meeting and provide details on the 
      importance of the project to the University.
    • Review the project framework (ITDDM) to ensure the team understands 
      were the project is at and how it will progress.
    • Provide the project code / name in PM2 and the link to the project 
      repository.
    • Determine how often the team will meet and determine the best day/time of 
      the week to schedule the meetings. 
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                   After the Meeting
    • Document the meeting minutes and save them in the project repository.
    • Distribute the link to the project repository, identifying the location of the 
      minutes.
    • Schedule the team meetings.
    • Follow up on the items identified at the kick-off meeting.
    • Begin project execution.
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