Sheet 1: Guidance

	
	
	
	
	
	

		


		


		


		


		

 
	
	
	

		


		
TIPS TO COMPLETING BUDGET REALLOCATION REQUEST
		
	

		


		


		


		


		


	
	

		


		
1
		
Cover Page
		
Enter grant agreement number, name of NDA or AE, date of completion of the request
	
	

		


		


		
BUDGET REALLOCATION REPORT
		


		


	
	

		


		
2
		
Activity
		
Describe as per approved project preparatory facility and grant agreement; Do not leave cell blank
	
	

		


		
3
		
Cost Categories
		
Must reconcile with approved budget or the approved last revision to budget; Any new cost categories may be added through the Budget Category sheet
	
	

		


		
4
		
Last Approved Budget
		
Refers to the original approved budget or the approved last revision to budget; Insert a column as necessary to include all sources of financing
	
	

		


		
5
		


		
date
		
Enter the date of approval of original budget or the last revision to budget
	
	

		


		
6
		
Budget Reallocation
		
Proposed changes to approved budget; Enter positive (+) number for additional budget (i.e., to increase budget) and negative (-) number to reallocate budget (i.e., to decrease budget); Reallocation should be made among cost categories only within the same financier
	
	

		


		
7
		


		
applicable policy
		
If project was granted COVID 6-months NCE, select COVID Adaptive Measures; Otherwise, select Standard Policy; Do not leave cell blank
	
	

		


		
8
		
Proposed Budget
		
Proposed budget after reallocation; The Accredited Entity Fee threshold approved in the original budget must be maintained; The total approved financing share of GCF and other co-financiers must be maintained
	
	

		


		
9
		
Total Expenditure
		
Sum of actual expenditures and unpaid committed amounts for all cofinanciers; Must reconcile with accounting books and records; Total accredited entity fee expended must not exceed the percentage approved in the proposal applied over the total actual project expenditures (outcome expenditures). Any excess accredited entity fee already paid will be returned to the GCF at completion.
	
	

		


		
10
		
Available Budget
		
Remaining unutilized budget after reallocation; Each budget line item may fall below zero but must be zero or greater than zero at summary level
	
	

		


		
11
		
Remarks
		
Add information that will describe or explain changes to budget or to expenditure being reported; For required information disclosure, refer to Part II Section E of the GCF Project Preparation Facility Guidelines:  https://www.greenclimate.fund/document/project-preparation-facility-guidelines
	
	

		


		


		
SUMMARY
		


		


	
	

		


		
12
		
Cost Categories
		
Insert a line for every cost category added 
	
	

		


		
13
		
Approved Budget
		
Copy formula for every line inserted
	
	

		


		
14
		
Budget Reallocation 
		
Copy formula for every line inserted
	
	

		


		
15
		
Proposed Budget after Reallocation
		
Copy formula for every line inserted
	
	

		


		
16
		
Change in %
		
Copy formula for every line inserted
	
	

		


		
17
		
Total Expenditure
		
Copy formula for every line inserted
	
	

		


		
18
		
Available Budget
		
Remaining unutilized budget after reallocation; Must be zero or greater than zero
	
	

		


		
19
		
Justifications
		
Provide justifications for (i) any revisions to budget resulting in change greater than threshold (highlighted in RED), (ii) increase in project management cost budget above threshold (highlighted in RED), (iii) any proposed use of contingency funds.
	



Sheet 2: Cover Page

	
	
	
	

		


		


		


		


		


		

 
	
	
	

		


		


		


		


		


		
	

		


		


		


		


		


		
	

		


		


		


		


		


		
	

		


		


		


		


		


		


	
	

		


		


		


		


		


		


	
	

		
Project Preparation
		


		


		


		


		


	
	

		
Facility
		


		


		


		


		


	
	

		
Budget Reallocation
		


		


		


		


		


	
	

		
Request
		


		


		


		


		


	
	

		


		


		


		


		


		


	
	

		


		


		


		


		


		


	
	

		


		


		


		


		


		


	
	

		


		


		


		


		


		


	
	

		


		


		


		


		


		


	
	

		


		


		


		


		


		


	
	

		


		


		


		


		


		


	
	

		


		


		


		


		


		


	
	

		


		


		


		


		


		


	
	

		
Grant Agreement Number
		
PPF-XXX
		


	
	

		
Accredited Entity Name
		
Ministry of Environment
		


	
	

		
Date
		
25-Jan-21
		


	



Sheet 3: Budget Reallocation Request

	
	
	
	
	
	

		
BUDGET REALLOCATION REQUEST
		
PPF-XXX Ministry of Environment
		
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
Activity
		
Cost Categories
		
Budget 
		
Total Expenditure
(Actual + Commitment)
As of Reporting Date
		
Available Budget
		
Remarks
		
	

		
Last Approved Budget
		
Budget Reallocation 
		
Proposed Budget
		
January 25, 2021
		
	

		
 [date]
		
Select Applicable Policy
		
After Reallocation
		


		


		


		


		


		


		
	

		
AE
		
GCF
		
Total
		
AE
		
GCF
		
Total
		
AE
		
GCF
		
Total
		
AE
		
GCF
		
Total
		
AE
		
GCF
		
Total
		
	

		


		


		


		


		
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Activity total :
		
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Activity total :
		
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Project Activity total
		
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Project Management Cost
		


		


		


		
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PMC total
		
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Contingency
		


		


		
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Accredited Entity Fee 
		
(Refer to 'Guidance' tab on use of AE Fee)
		


		


		
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Project total
		
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SUMMARY
		
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		
Cost Categories
		
Last Approved Budget
		
Budget Reallocation 
		
Proposed Budget 
after Reallocation
		
%
		
Total Expenditure
(Actual + Commitment)
As of Reporting Date
		
Available Budget
		
Justifications
	
	

		


		
AE
		
GCF
		
Total
		
AE
		
GCF
		
Total
		
AE
		
GCF
		
Total
		
AE
		
GCF
		
Total
		
AE
		
GCF
		
Total
		
	

		


		
Audio Visual & Printing
		
 -   
		
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0%
		
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Audit Fee
		
 -   
		
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0%
		
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Consultant - Individual - International
		
 -   
		
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0%
		
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Consultant - Individual - Local
		
 -   
		
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0%
		
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Professional Services – Companies/Firm
		
 -   
		
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0%
		
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IT Equipment
		
 -   
		
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0%
		
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Office Supplies
		
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0%
		
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Travel - International
		
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0%
		
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Travel – Local
		
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0%
		
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Workshop/Training 
		
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0%
		
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Project Management Cost
		
 -   
		
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0%
		
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 -   
		


	
	

		


		
Contingency
		
 -   
		
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0%
		
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Accredited Entity Fee 
		
 -   
		
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0%
		
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Project total
		
 -   
		
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0%
		
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 -