Filetype Excel XLSX | Posted on 16 Aug 2022 | 3 years ago
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BP TARGET NEUTRAL
EVENTS CALCULATOR
enter data calculate footprint
Introduction
This tool has been designed to allow you (the event organiser) to calculate the footprint associated with your event
The purpose is to help you reduce the footprint of your event and offset the residual emissions
If you would like to apply to make your event carbon neutral please address all the questions in this tool
Once the form is complete please send it back to BP Target Neutral who will advise you on next steps
Click on the icons above to begin
Version 3.0; technical review November 2021
EVENTS CALCULATOR
DATA COLLECTION home calculate footprint
Introduction
Name of event:
Purpose of event:
Number of attendees:
Select location: United Kingdom
Duration in days:
Event organiser:
Main contact:
Contact details:
Please check the box to confirm the following points (as event organiser):
- The data submitted is accurate and correct to the best of your knowledge
- Estimations are made when data is too difficult to collect or unavailable
- All emission sources have been addressed below (if applying for carbon neutral status)
- Any claims of carbon neutrality are self-certified by the event organiser to be in line with the BP Target Neutral Protocol
Travel
Please use the following fields to input data for known travel arrangements
Air travel is usually the most important aspect of an event footprint, so please try to collect information for all attendees flying to the event
For other or unknown travel arrangements you can use streamlined calculations in the 'unknown travel scenarios' section below
a. Air travel select here to enter air travel data
b. Car travel select here to enter car travel data
c. Train travel select here to enter train travel data
d. Coach travel select here to enter coach travel data
e. Alternatively if you don't know the travel arrangements please fill out the following:
input kms choose mode
Participants living locally number of participants choose scenario here
Participants travelling within region number of participants car
Participants travelling within country number of participants car
Participants travelling from another country number of participants car or train or flight
Participants travelling from another continent number of participants flight
input
f. Average one way distance between hotel and event: kms
Typical mode of transport taken
input
g. Average number of staff supporting event each day: number of staff
Average one way distance travelled to support event: miles
Hospitality - accomodation
input
Number of hotel stays for attendees number of stays
Number of hotel stays for presenters number of stays
Number of hotel stays for performers number of stays
Please make sure to select the location of the event (country) in the 'introduction' section above
Hospitality - catering
a. Food consumption
# of meals
Breakfast e.g. slices of toast, eggs, coffee, juice
Lunch - Meat e.g. chicken portion, salad, potatoes, fruit
Lunch - Vegetarian e.g. pulses portion, salad, potatoes, fruit
Lunch - Fish e.g. fish portion, salad, potatoes, fruit
Lunch - Unknown
Dinner - Meat e.g. meat main, rice side, salad, dessert, drink
Dinner - Poultry e.g. meat main, rice side, salad, dessert, drink
Dinner - Vegetarian e.g. tofu and rice main, salad, dessert, drink
Dinner - Fish e.g. fish main, rice side, salad, dessert, drink
Dinner - Unknown
Or, provide the approximate weight of food and drink bought: kgs
b. Food source
How are you sourcing the food for the event?
c. Food waste
What % of the purchased food is expected to be wasted:
What will be the method to dispose of food waste:
Event space
number of
country hours approximate size unit
Event space 1: United Kingdom m2
Event space 2: m2
Event space 3: m2
Event space 4: m2
Event space 5: m2
Or, if you know the energy and water consumption of the event space during the event:
input
Electricity KWh
Gas KWh
Water litres
Promotional materials
If known and easy to estimate numbers for
a. Gifts and miscellaneous
describe type of item total weight of items
Clothing: kgs (see below to help calculate weight)
Plastic: kgs
Paper: kgs
Wood: kgs
b. Marketing
describe communication quantity
Paper kgs
Cardboard kgs
Paper billboard number of billboards
c. Branded clothing - please select number of items:
input
T-Shirts number of items, equivalent to a weight of 0.0 kgs
Shirts number of items, equivalent to a weight of 0.0 kgs
Jackets number of items, equivalent to a weight of 0.0 kgs
Jumpers number of items, equivalent to a weight of 0.0 kgs
Trousers / Jeans number of items, equivalent to a weight of 0.0 kgs
Shoes number of items, equivalent to a weight of 0.0 kgs
Additional services
If you assess any of the following activities to be a significant part of your event activities then please reach out to BP Target
Neutral:
a. Additional vehicle use for transportation around the event site
b. Postage and freight, for example of transportation of displays to/from the event
c. Cleaning services
d. Base building services to manage and maintain the building hosting the event
e. IT services
f. Telecomms services
EVENTS CALCULATOR
FOOTPRINT RESULT enter data
1 Travel
a. Air travel 0.0 tCO2e
b. Car travel 0.0 tCO2e
c. Train travel 0.0 tCO2e
d. Coach travel 0.0 tCO2e
e. Staff travel 0.0 tCO2e
0.0 tCO2e
2 Hospitality - accomodation
a. Attendees 0.0 tCO2e
b. Presentors 0.0 tCO2e
c. Performers 0.0 tCO2e
0.0 tCO2e
3 Hospitality - catering
a. Breakfast 0.0 tCO2e
b. Lunch 0.0 tCO2e
c. Dinner 0.0 tCO2e
d. Unknown meals 0.0 tCO2e
0.0 tCO2e*
*accounts for food source and waste
4 Event space
a. Event space 0.0 tCO2e
b. Known electricity use 0.0 tCO2e
c. Known gas use 0.0 tCO2e
d. Known water use 0.0 tCO2e
0.0 tCO2e
5 Promotional material
a. Gifts and miscellaneous 0.0 tCO2e
b. Marketing and promotional material 0.0 tCO2e
c. Branded clothing 0.0 tCO2e
0.0 tCO2e
6 Additional services
a. No additional services 0.0 tCO2e
b. No additional services 0.0 tCO2e
0.0 tCO2e
The total footprint of your 0 tCO2e
event is:
This is your event footprint by categories
EVENTS CALCULATOR
LOCAL TRAVEL SCENARIOS return
Underground train Bus Train Taxi or Car Cycle or Walk
Scenario 1: high density and urban 50% 15% 15% 15% 5%
Scenario 2: medium density and urban 0% 30% 30% 30% 10%
Scenario 3: low density and suburban 0% 20% 20% 50% 10%
Tailored Scenario: 20% 20% 20% 20% 20%
scenario adds up to 100%
