University of Strathclyde
       Guidelines                for
       completing                  a
       Programme              Code
       Approval Form
        Student Lifecycle - Systems & Data Team
     Contents
     Overview...............................................................................................................................................2
     Approval dates.......................................................................................................................................2
     Section 1 – Programme Details..............................................................................................................2
     Section 2 – Work placement..................................................................................................................3
     Section 3 – Tuition fees and duration of study.......................................................................................3
     Section 4 – Additional programme details.............................................................................................3
     Section 5 – Collaborative programmes..................................................................................................3
     Section 6 – Additional UCAS information..............................................................................................4
     Section 7 – Programme codes ..............................................................................................................4
         Overview
         The purpose of this document is to provide general assistance to faculty/departmental staff in the completion of the
         Programme Code Approval Form.  If you have a question that is not covered by these guidelines, please contact the
         Systems and Data Team (studentlifecycle-systemsdata@strath.ac.uk) prior to submitting the form. We will endeavour
         to answer any questions but it may be necessary for us to direct you to other colleagues in relation to queries
         outwith our expertise. 
         Approval dates
         Please indicate the date that the new programme was approved by the relevant Faculty committee (if not already
         granted, subsequent Senate and ARRG approval must be sought at the next available opportunity). Please also
         indicate the date that the tuition fees were approved by the Fees Strategy Group (this information may be obtained
         from your Faculty’s Planning Team.
         Section 1 – Programme Details
               Request submitted by – Enter the name of the person submitting the request.
               Date submitted - Select the date the request is being submitted.
               Programme Faculty – Select the faculty responsible for the delivery of the programme from the dropdown
                list.
               Programme Department – Select the department responsible for the delivery of the programme from the
                dropdown list.
               Classification – Select Undergraduate or Postgraduate from the dropdown list.
               Nature of Study – Select Taught or Research from the dropdown list.  If ‘Research’ is chosen, you must
                indicate whether or not students on the new programme will be required to undertake the PG Cert RPD
                programme by checking either the Yes or No box.
               Programme title – Please ensure this is entered correctly as there are restrictions to changes that can be
                made to programme titles retrospectively.  The maximum number of characters permitted is 65 (including
                spaces and punctuation) and should not include the attainment.
               Programme Commencement – Indicate the first session the programme will be offered.  Programmes will be
                rolled forward to future sessions unless we are advised otherwise.
               Mode of Study – Programmes can be delivered on either a full-time or part-time basis and must comply with
                Scottish Funding Council definitions of both. Simply put, full-time study involves an average of at least 21
                hours study a week for at least 24 weeks per year otherwise the programme should be classed as part-time.
               Mode of Delivery – This denotes how the programme is delivered.  Select the appropriate value from the
                dropdown list.
               Location – This indicates where the programme is delivered.  Most programmes requiring attendance are
                delivered on the John Anderson campus.  However, some will be delivered at other UK Higher Education
                Institutions (HEI) or even in other countries. Where this is the case the HEI or country must be specified. ‘Off
                Campus’ should be selected for Distance and Online programmes.
               Start and End dates – The majority of programmes follow the standard academic session teaching dates as
                per the University’s Calendar of Dates.  Exceptions to this are programmes that begin early or mid-session,
                for which you must provide the relevant start and end dates.  If you are entering non-standard dates, please
                contact the Systems and Data team prior to submitting the form.  
               Year of Entry – Please check the relevant box/boxes for ALL years that admission to the programme is
                permitted. For example, if admission is only permitted to year 1 of the programme, check the Year 1 box. If
                advanced entry is also permitted to year 2, check both the Year 1 and Year 2 boxes.
               Adviser of Studies – Provide the name of the member of staff who will be responsible for approving and/or
                amending student’s curriculum via Pegasus.
               JACS codes – Please provide the relevant JACS code(s) for the programme. A minimum of 1 and maximum of
                3 codes should be provided.  A full list of JACS codes can be found at the HESA JACS webpage. Please note
                that the JACS coding system will be replaced by the HECoS coding system from session 2019/20.
               ATAS approval – Please indicate whether the programme is one for which international students require
                Academic Technology Approval Scheme (ATAS) approval. Information on the scheme can be found at
                www.fco.gov.uk/atas.
               HECoS codes – The Higher Education Classification of Subjects (HECoS) coding system will replace JACS from
                session 2019/20. HECoS is used to describe the subject area(s) of a programme and is vital in supporting
                internal   and   external   reporting   requirements   (e.g.   HESA   reporting,   NSS/Graduate   Outcome   cohort
                identification, ATAS clearance requirements, compilation of league tables, etc.). A minimum of 1 and a
                maximum of 5 codes (though generally no more than 3) together with their applicable percentage values
                must be indicated on the PCAF form. The total percentage must equal 100 and no one subject code may be
                less than 5%. Further information on the HECoS coding system may be found at HESA’s HECoS webpage.
         Section 2 – Attainments offered for admission and/or registration
               A section should be completed for every version of the programme that is to be made available for admission
                and/or registration purposes (e.g. one section for MSc full-time, another section for MSc part-time).
                Complete as many as required.   If there are insufficient sections available, please provide the same
                information for additional versions in your email when submitting the form.
               Available for – Please indicate whether this version should be made available for admission and registration
                or registration only. Programmes that are set as available for registration only are those to which a student
                may be transferred down/up and for which continued registration is required (i.e. not for exit award
                purposes). 
               Attainment – Please select as appropriate from the list of values.
               Mode of Attendance – Please indicate whether the version is for full-time or part-time study.
               Mode of Delivery – Please select as appropriate from the list of values.
               Location – Please select as appropriate from the list of values.
               Duration of Study – Please select as appropriate from the list of values. The values listed represent the
                standard durations published in the University Regulations. If the programme being requested is part-time or
                does not follow the standard, please indicate the appropriate minimum and maximum in the boxes provided
                (in years for UG programmes and in months for PG programmes).
               Fees – Please indicate the approved fee for each type as approved by the Fees Strategy Group. For
                programmes longer that one year, it will be assumed that this fee is payable for all years of the programme
                and is subject to increase in subsequent academic session. If the tuition fee arrangements differ from this,
                please provide further information in your email when submitting the form.
         Section 3 – Additional fee information
               Fee charging basis – Please indicate whether tuition fees are to be collected on a “programme” or “modular”
                basis.  Tuition fees for programmes charged on a “programme” fee basis are levied annually at registration.
                This is how the majority of programmes are set up. Tuition fees for programmes charged on a “modular”
                basis are levied as each class is loaded to the student’s record. Such programmes are sometimes known as
                flexible/open access programmes. 
               Fee band – The values in this field describe how the programme is delivered relative to the type of teaching. 
               Fee terms – This relates to the HESA classification of a programme and is required by the Scottish Funding
                Council.  A full description can be found a.
               Major Source of Funding – This indicates the primary source of funding for the programme.  This field is not
                necessarily the main source of finance as it excludes the tuition fee element.  In the majority of cases, the
                source of funding will be the appropriate funding council.  The predominant source of funding should be
                selected where there is more than one source.
               Deposit – Please indicate whether non-visa applicants for the programme are required to pay a deposit
                before their place is confirmed.  Please note Tier 4 visa applicants are automatically required to pay the
                relevant visa deposit and would not be charged a further deposit. Before completing please check with your
                Faculty Office whether a non-visa deposit is required.  If so, and the amount differs from those available in
                the list, please contact the Systems and Data Team prior to submitting the form.
         Section 4 – Attainments offered ONLY as exit awards
               Please provide details of any attainments that should be made available as exit awards only (i.e. there is no 
                requirement for students to be transferred and registered on these programmes, they are for award 
                purposes only)
               Attainment – Please select as appropriate from the list of values.
               Exit Award title – If the title of the exit award being indicated is different to the programme(s) being 
                requested for admission and or/registration, please enter it in the box provided.