Filetype Word DOCX | Posted on 07 Aug 2022 | 3 years ago
Authentication
digital resources
326x Filetype DOCX File size 0.09 MB Source: www.mof.gov.ws
REQUEST FOR QUOTATION: MINOR GENERAL
SERVICES
CATERING SERVICES FOR WEEKLY MEETINGS OF
CABINET
TABLE OF CONTENTS:
PART 1: INSTRUCTIONS TO BIDDERS
PART 2: LETTER OF AWARD
PART 3: REQUEST FOR QUOTATION
PART 4: GENERAL CONDITIONS OF CONTRACT AND SPECIAL
CONDITION OF CONTRACT
PART 5: SERVICES REQUIREMENT OR DESCRIPTION OF
GENERAL SERVICES
1
PART 1: Instructions to Bidders the timeframe of the services presently
the subject matter of the RFQ.
1. Scope 4. Responding to the Request
(a) The Principal is the Government of for Quotation
Samoa, represented by The Ministry of (a) The Bidder shall take care to
the Prime Minister and Cabinet comprehend applicable general services
(b) This Request for Quotation applies to specifications, OHS instructions &
the provision of minor general services activity schedule services items.
of simple nature. (b) The Services Provider shall enter unit
prices, extended prices and total price
2. Bidder Eligibility on the Request for Quotation form.
(a) The Bidder shall be a bona fide (c) In submitting its quotation, the Services
business unit known by the Principal to Provider shall conform to the stated
be suitably qualified, experienced and provisions for quotation validity,
financially resourced; completion period, and defects liability
i. provide an authenticated copy of its period & performance security. All
current Business License; proposed variations from stated
ii. provide an authenticated copy of its conditions shall be justified in a covering
current VAGST Certificate from the letter.
Ministry of Customs and Revenue (d) The Bidder is responsible for providing a
(MCR), Samoa; complete and correct quotation. An
iii. provide a notarized power of incomplete quotation may be grounds to
attorney authorizing the signatory of reject any quotation submitted.
the Quotation to represent the
Bidder, sign the Quotation and 5. Quotation Price :
accept a Purchase Order. (a) All prices shall be quoted in Samoan
(b) Notwithstanding those requirements i, ii Tala.
& iii may be waived if previously (b) Prices shall be fixed for the duration of
submitted documents are valid for the the specified completion period.
specified Completion Period. (c) Unless the service(s) are exempted
(c) The Principal reserves all rights to reject from VAGST, pursuant to the VAGST Act
any or all quotations submitted and 1992/1993, the total quoted price shall
request for other quotations. be inclusive of VAGST and any relevant
tax.
3. Bidder Qualification – A
bidder or a contracting firm must provide; 6. Site Inspection
(a) A list of services of a similar nature & (a) The Bidder shall arrange site inspection
value that it satisfactorily completed with the Principal’s Representative to
within the last two years – these enable quotation preparation.
services shall have an annual average
value of SAT$ 25 000 or more;
(b) Details of all services currently 7. Bid Security/Bid Securing
contracted or in progress; Declaration
(c) A bank statement in the name of the (a) A Bid Bid Securing Declaration Form
bidder for the immediately past three must be signed and submitted.
months; (b) The Bid shall be valid for the period
(d) References & contact details of past and identified in the Request for Quotation.
present clients who can attest to good (c) A Bidder who, without good cause,
character & reliability; withdraws during the period of quotation
(e) Detailed work plan or delivery program validity, or does not accept corrections
detailing stages of the services of how of errors, or fails to accept the Purchase
the bidder will provide the service within Order if offered or fails to produce the
Performance Security (if required) will
be excluded from participating in
2
Request for Quotation process for one (see Part 2) to the most substantially
year. responsive bidder.
(e) Once the letter of Award is signed by
8. Quotation Submission both parties the:
(a) Bidders shall submit only one quotation. iv. Request for Quotation at Part 3;
(b) Quotations shall be submitted to the and
address specified on the Request for v. The General and Special
Quotation, no later than the specified Conditions at Part 4; and
time & date and in pursuant to section vi. Services Requirement &
C.5.1 (a) or (b) of the Procurement Description of General Services at
Operating Manual 2020 Part 5;
(c) Bidders shallsubmit their quotation Shall be the terms and conditions which
electronically, via the Government of will govern the implementation of the
Samoa e-Tendering Portal Service. The Principal shall be termed
(https://portal.tenderlink.com/mof_samo the ‘Principal’ and the most substantially
a/), details of which are provided in responsive bidder shall be termed the
ANNEX I ‘Service Provider’.
(d) Late quotation will not be considered (f) Notwithstanding the above, the Principal
and shall be returned to the Bidder reserves the right to accept or reject any
unopened. quotations, or to cancel the quotation
process at any time prior to the award.
9. Quotation Opening (g) The unsuccessful Bidder may, within 10
(a) The opening of quotations will be days of the announcement of the award,
undertaken by officers of the Principal & request reasons why it/they were not
representatives of the concerned successful, but cannot request reasons
ministry or corporation. why other Bidders were not successful
(b) The opening of the quotation shall be
opened to interested members of the 11. Performance Security
public to attend. (a) If a Performance Security is required,
(c) The results of the quotation evaluation the Principal shall issue a Letter of
shall be available on request, denoting Acceptance which shall serve as
only the successful Bidder. notification of award.
(b) The Bidder shall provide a Performance
10. Quotation Evaluation & Security within 7 days, in the amount
Contract Award specified in the Request for Quotation.
(a) Quotations shall be evaluated to
establish substantial responsiveness to 12. Insurance
eligibility & qualification requirements, (a) The Bidder will bear all risks before the
specified technical schedules, services and within the agreed
commercial conditions and instructions completion period.
to Bidders. (b) Accordingly the Bidder shall arrange
(b) The bidder found to be substantially appropriate insurance cover
responsive after the evaluation shall be
awarded the contract. The abider then
becomes the Successful Bidder. 13. Inspection & Completion
(c) After arithmetical checking and (a) The Bidder shall ensure that all Services
correction, the quotation of the Bidder are completed within the agreed
found to be substantially responsive Completion Period, without exceeding
shall be evaluated for lowest price, the agreed Price and in accordance with
which shall be the basis of award. applicable schedules & quality
(d) Award notification shall be effected by requirements.
the Principal issuing the Letter of Award 14. Payment
3
The Principal shall make payment to the during the procurement and execution of
Bidder within 30 days of receipt of a Government of Samoa contracts, to the
monthly Payment Certificate approved extent that corrupt, fraudulent, collusive
by the Supervisor. and coercive practices and conflict of
interest occurring in quotation, delivery
15. Corrupt & Fraudulent & completion processes may result in
Practices disqualification, termination of purchase
order and penal sanctions
The Principal requires that Bidders
observe the highest standards of ethics Eligibility/ Qualifications Compliance
No. Complies? tick No. Complies? tick
2a (i) 3a
2b (ii) 3b
2c 3c
2d 3d
3e
4
no reviews yet
Please Login to review.
