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COUNTY OF FRESNO
COUNTY OF FRESNO
REQUEST FOR PROPOSAL
NUMBER: 910-4900
December 17, 2010
PURCHASING USE /
PURCHASING USE
ORG/Requisition: 8935/ 1321101107 JEB home/storage/public_html/st1/folder28/28733/910_4900_janitorial_serv
IMPORTANT: SUBMIT PROPOSAL IN SEALED PACKAGE WITH PROPOSAL NUMBER, CLOSING DATE AND BUYER’S NAME
MARKED CLEARLY ON THE OUTSIDE TO:
COUNTY OF FRESNO, Purchasing
nd
4525 EAST HAMILTON AVENUE, 2 Floor
FRESNO, CA 93702-4599
CLOSING DATE OF BID WILL BE AT 2:00 P.M., ON JANUARY 25, 2011.
PROPOSALS WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00
P.M.
Proposals will be opened and publicly read at that time. All proposal information will be available for review after contract award.
Clarification of specifications is to be directed to: Ken Vozza, e-mail CountyPurchasing@co.fresno.ca.us, phone
(559) 600-7110, FAX (559) 456-7831.
GENERAL CONDITIONS: See “County Of Fresno Purchasing Standard Instructions And Conditions For Request For Proposals
(RFP’S) and Requests for Quotations (RFQ’S)” attached. Check County of Fresno Purchasing’s Open Solicitations website at
http://www2.co.fresno.ca.us/0440/Bidshome2.asp for RFQ/RFP documents and changes.
BIDDER TO COMPLETE
UNDERSIGNED AGREES TO FURNISH THE COMMODITY OR SERVICE STIPULATED IN THE ATTACHED PROPOSAL SCHEDULE AT THE
PRICES AND TERMS STATED, SUBJECT TO THE “COUNTY OF FRESNO PURCHASING STANDARD INSTRUCTIONS AND CONDITIONS
FOR REQUEST FOR PROPOSALS (RFP’S) AND REQUESTS FOR QUOTATIONS (RFQ’S)”ATTACHED.
Except as noted on individual items, the following will apply to all items in the Proposal Schedule.
1. Complete delivery will be made within calendar days after receipt of Order.
2. A cash discount % days will apply.
of
COMPANY
ADDRESS
CITY STATE ZIP CODE
( ) ( )
TELEPHONE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS
SIGNED BY
PRINT NAME TITLE
PD-040 (5/10)
Proposal No. 910-4900
COUNTY OF FRESNO PURCHASING
COUNTY OF FRESNO PURCHASING
STANDARD INSTRUCTIONS AND CONDITIONS FOR
REQUESTS FOR PROPOSALS (RFP'S) AND REQUESTS FOR QUOTATIONS (RFQ'S)
Note: the reference to “bids” in the following paragraphs applies to RFP's and RFQ's
GENERAL CONDITIONS
By submitting a bid the bidder agrees to the following conditions. These conditions will apply to all subsequent purchases based on this bid.
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Proposal No.
1. BID PREPARATION: G) Unless otherwise noted, discussions or E) Bidders are to bid what is
A) All prices and prices shall be firm for information pertaining to specified or requested
notations must be one hundred eighty the RFP/RFQ. Contact first. If unable to or
typed or written in ink. (180) days after closing with any other County unwilling to, bidder may
No erasures permitted. date of bid. representative, including bid alternative or option,
Errors may be crossed 2. SUBMITTING BIDS: elected officials, for the indicating all advantages,
out, initialed and purpose of discussing disadvantages and their
corrections printed in A) Each bid must be this RFP/RFQ, its associated cost.
ink by person signing submitted on forms content, or any other F) Public Contract Code
bid. provided in a sealed issue concerning it, is Section 7028.15
envelope/package with prohibited unless
B) Brand Names: Brand bid number and closing authorized by Where the State of
names and numbers date and time on the Purchasing. Violation of California requires a
when given are for outside of the this clause, by the Contractor’s license, it is a
reference. Equal items envelope/package. vendor having misdemeanor for any
will be considered, unauthorized contact person to submit a bid
provided the offer B) Interpretation: Should (verbally or in writing) unless specifically
clearly describes the any discrepancies or with such other County exempted.
article and how it omissions be found in representatives, may
differs from that the bid specifications or constitute grounds for 3. FAILURE TO BID:
specified. In the doubt as to their rejection by Purchasing A) If not bidding, return bid
absence of such meaning, the bidder of the vendor’s sheet and state reason for
information it shall be shall notify the Buyer in quotation. no bid or your name may
understood the writing at once. The be removed from mailing
offering is exactly as County shall not be held The above stated
responsible for verbal restriction on vendor list.
specified. interpretations. contact with County
4. TAXES, CHARGES AND
C) State brand or make Questions regarding the representatives shall EXTRAS:
of each item. If bid must be received by apply until the County
bidding on other than Purchasing at least five has awarded a purchase A) County of Fresno is
specified, state make, (5) working days before order or contract to a subject to California sales
model and brand being bid opening. All vendor or vendors, and/or use tax (8.975%).
bid and attach addenda issued shall be except as follows. First, Please indicate as a
supporting in writing, duly issued by in the event that a separate line item if
literature/specification Purchasing and vendor initiates a formal applicable.
s to the bid. incorporated into the protest against the B) DO NOT include Federal
contract. RFP/RFQ, such vendor Excise Tax. County is
D) Bid on each item may contact the
separately. Prices C) ISSUING appropriate individual, or exempt under Registration
should be stated in AGENT/AUTHORIZED individuals who are No. 94-73-03401-K.
units specified herein. CONTACT: This managing that protest as C) County is exempt from
All applicable charges RFP/RFQ has been outlined in the County’s Federal Transportation
must be quoted; issued by County of established protest Tax. Exemption certificate
charges on invoice not Fresno, Purchasing. procedures. All such is not required where
quoted herein will be Purchasing shall be the contact must be in shipping papers show
disallowed. vendor’s sole point of accordance with the consignee as County of
E) Time of delivery is a contact with regard to sequence set forth Fresno.
part of the the RFP/RFQ, its under the protest
content, and all issues procedures. Second, in D) Charges for transportation,
consideration and concerning it. containers, packing, etc.
must be stated in the event a public will not be paid unless
definite terms and All communication hearing is scheduled specified in bid.
must be adhered to. regarding this RFP/RFQ before the Board of
F.O.B. Point shall be shall be directed to an Supervisors to hear 5. W-9 – REQUEST FOR
destination or freight authorized testimony prior to its TAXPAYER IDENTIFICATION
charges must be representative of County approval of a purchase NUMBER AND
stated. Purchasing. The specific order or contract, any CERTIFICATION:
buyer managing this vendor may address the
F) All bids must be dated RFP/RFQ is identified Board. Upon award of bid, the vendor
and signed with the on the cover page, along shall submit to County
firm’s name and by an D) Bids received after the Purchasing, a completed W-9 -
authorized officer or with his or her telephone closing time will NOT be Request for Taxpayer
employee. number, and he or she considered. Identification Number and
should be the primary Certification if not already a
point of contact for
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Proposal No.
current vendor with The confidentiality of awarded to the original of the Fresno County Local
County of Fresno. This form information offered in a low bidder as Vendor Preference shall take
is available from the IRS to bid. announced by the priority over this paragraph.
complete on line at 7. LOCAL VENDORS: purchasing agent. 9. PATENT INDEMNITY:
http://www.irs.gov/pub/irs- B) Local Vendor Defined
pdf/fw9.pdf. A) Local Vendor Preference The vendor shall hold the
6. AWARDS: (applicable to RFQ “Local Vendor” shall County, its officers, agents and
Process only) mean any business employees, harmless from
A) Subject to the local The following provisions which: liability of any nature or kind,
preference provisions are applicable only to 1. Has its including costs and expenses,
referenced in the County’s acquisition headquarters, for infringement or use of any
Paragraph 7 below of materials, equipment distribution point or copyrighted or uncopyrighted
and more thoroughly or supplies through the locally-owned composition, secret process,
set forth in the RFQ process when the franchise located patented or unpatented
General Requirements funding source does not in or having a invention, article or appliance
section of this require an exemption to street address furnished or used in connection
RFP/RFQ, award(s) the Local Vendor within the County with this bid.
will be made to the Preference. for at least six (6) 10. SAMPLES:
most responsive months
responsible bidder. THE PROVISIONS OF immediately prior Samples, when required, must
The evaluation will THIS PARAGRAPH to the issuance of be furnished and delivered free
include such things as ARE APPLICABLE, the request for and, if not destroyed by tests,
life-cycle cost, NOTWITHSTANDING competitive bids by will upon written request (within
availability, delivery ANY OTHER the purchasing thirty (30) days of bid closing
costs and whose PROVISIONS OF THIS agent; and date) be returned at the bidder's
product and/or service RFQ TO THE expense. In the absence of
is deemed to be in the CONTRARY 2. Holds any required such notification, County shall
best interest of the business license have the right to dispose of the
County. The County If the apparent low by a jurisdiction samples in whatever manner it
shall be the sole judge bidder is not a local located in Fresno deems appropriate.
in making such vendor, any local vendor County; and
determination. who submitted a bid 11. RIGHTS AND REMEDIES OF
which was within five 3. Employs at least COUNTY FOR DEFAULT:
B) Unless bidder gives percent (5%) of the one (1) full-time or
notice of all-or-none lowest responsive bid two (2) part-time A) In case of default by
award in bid, County as determined by the employees whose vendor, the County may
may accept any item, purchasing agent shall primary residence procure the articles or
group of items or on have the option of is located within service from another
the basis of total bid. submitting a new bid Fresno County, or source and may recover
within forty-eight (48) if the business has the cost difference and
C) The County reserves hours (not including no employees, related expenses
the right to reject any weekends and holidays) shall be at least occasioned thereby from
and all bids and to of County’s delivery of fifty percent (50%) any unpaid balance due
waive informalities or notification. Such new owned by one or the vendor or by
irregularities in bids. bids must be in an more persons proceeding against
D) Award Notices are amount less than or whose primary performance bond of the
tentative: Acceptance equal to the lowest residence(s) is vendor, if any, or by suit
of an offer made in responsive bid as located within against the vendor. The
response to this determined by the Fresno County. prices paid by the County
RFP/RFQ shall occur purchasing agent. If the shall be considered the
only upon execution of purchasing agent 8. TIE BIDS: prevailing market price at
an agreement by both receives any new bids All other factors being equal, the time such purchase is
parties or issuance of from local vendors who the contract shall be awarded made.
a valid written have the option of to the Fresno County vendor B) Articles or services, which
Purchase Order by submitting new bids or, if neither or both are upon delivery inspection
Fresno County within said forty-eight Fresno County vendors, it do not meet specifications,
Purchasing. (48) hour period, it shall may be awarded by the flip of will be rejected and the
E) After award, all bids award the contract to a coin in the presence of vendor will be considered
shall be open to public the local vendor witnesses or the entire bid in default. Vendor shall
inspection. The submitting the lowest may be rejected and re-bid. If reimburse County for
County assumes no responsible bid. If no the General Requirements of expenses related to
responsibility for the new bids are received, this RFP/RFQ state that they delivery of non-specified
the contract shall be are applicable, the provisions goods or services.
/home/storage/public_html/st1/folder28/28733/910_4900_janitorial_services.doc 1C PD-040 (5/10)
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