•   Include Airfare comps at the                              •   Rental car for official business                           •    Exceeding Domestic 
                 time of booking for Airfare                                   are required to use the State                                   lodging cost of 
                 exceeding:                                                    of Florida contract with Avis                                   $250/night incl. taxes 
                    •   $500 for North America                                 Budget Group.                                                   and fees, requires 
                        (including Puerto Rico                                    •   Avis (AWD): A113400                                      business justification 
                        and US Virgin Islands.                                    •   Budget (BCD): T417600                                    selection in Archivum. 
                    •   International flights                              •   Outside the U.S. – use a                                   •    Must include itemized 
                        $1,250 (excluding                                      reputable vendor.                                               zero balance receipt.
                        Canada & Mexico)                                   •   Allowable rental class:                                    •    Maximum allowable 
             •   Airfare comps at the time of                                  Compact/Economy. Business                                       foreign lodging rates are 
                 booking with personal                                         justification selection required                                determined by the U.S. 
                 element.                                                      in Archivum for all other                                       Dept of State; exceeding 
             •   Maximum reimbursement of 2                                    classes.                                                        requires business 
                 checked bags.                                             •   It is the responsibility of the                                 justification selection in 
             •   *Economy/Coach allowable.                                     Traveler to ensure the contract                                 Archivum.
             •   *Business class allowed with 1                                terms are applied.                                         •    Flat per diem ($80) may 
                 flight segment lasting 9 hours.                           •   Provide itemized receipt.                                       be claimed in lieu of 
                 *See Airline Class Guide.                                                                                                     actual lodging & meal 
             •   Include cancellation/change                                                                                                   allowance on both 
                 approval document for related                                                                                                 foreign/domestic travel.
                 charges. Pg 17 TM                                                                                                        •    Valet parking only 
             •   Provide itemized receipt.                                                                                                     allowable when no self 
                  Unallowable Airfare                                                                                                          parking is available.
                                                                          Unallowable Rental Car                                         Unallowable Lodging 
                           Expenses                                       Expenses                                                       Expenses
             •   Personal expenses                                        •   Luxury/Premium class                                       •   Lodging w/in 50 miles of 
             •   First Class                                              •   Fuel Service Option                                            campus HQ. 
             •   Travel Insurance                                         •   Accident Insurance (unless                                 •   Room Service, Laundry, 
                                                                              associated with Foreign Travel)                                Early/Late Check-in/out 
                                                                          •   Roadside Assistance                                            fees