•   Include Airfare comps at the                              •   Rental cars for official business                          •    Exceeding Domestic 
                 time of booking for Airfare                                   are required to use the State of                                lodging cost of 
                 exceeding:                                                    Florida contract with Avis                                      $250/night incl. taxes 
                    •   $500 for North America                                 Budget Group (ABG). Contract                                    and fees, requires 
                        (including Puerto Rico                                 #’s: Avis: A113400 Budget:                                      business justification 
                        and US Virgin Islands.                                 T417600                                                         selection in Archivum. 
                    •   International flights                              •   Outside the U.S. – use a                                   •    Must include itemized 
                        $1,250 (excluding                                      reputable vendor.                                               zero balance receipt.
                        Canada & Mexico)                                   •   Allowable rental class:                                    •    Maximum allowable 
             •   Airfare comps at the time of                                  Compact/Economy. Business                                       foreign lodging rates are 
                 booking with personal                                         justification selection required                                determined by the U.S. 
                 element.                                                      in Archivum for all other                                       Dept of State; exceeding 
             •   Maximum reimbursement of 2                                    classes.                                                        requires business 
                 checked bags.                                             •   It is the Traveler’s responsibility                             justification selection in 
             •   *Economy/Coach allowable.                                     to ensure contract terms are                                    Archivum.
             •   *Business class allowed with 1                                applied.                                                   •    Flat per diem ($80) may 
                 flight segment lasting 8 hours.                           •   Insurance coverage included in                                  be claimed in lieu of 
                 *See Airline Class Guide.                                     state contract business rentals.                                actual lodging & meal 
             •   Include cancellation/change                               •   Avis Budget Roadside                                            allowance on both 
                 approval document for related                                 Assistance: 800-354-2847                                        foreign/domestic travel.
                 charges. Pg 17 TM                                         •   In the event of an accident,                               •    Valet parking only 
             •   Provide itemized receipt.                                     business use renters should                                     allowable when no self 
                                                                               supply responding law                                           parking is available.
                                                                               enforcement with the ABG self 
                  Unallowable Airfare                                     Unallowable Rental Car                                         Unallowable Lodging 
                                                                               insurance card located in the 
                           Expenses                                       Expenses                                                       Expenses
             •                                                            •    glovebox.                                                 •
                 Personal expenses                                            Luxury/Premium class                                           Lodging w/in 50 miles of 
             •                                                            ••   Provide itemized receipt.
                 First Class                                                  Fuel Service Option                                            campus HQ. 
             •   Travel Insurance                                         •   Accident Insurance (unless                                 •   Room Service, Laundry, 
                                                                              associated with Foreign Travel)                                Early/Late Check-in/out 
                                                                          •   Roadside Assistance Plan                                       fees