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Breakfast and Lunch
Programs
Field Trips
• Field Trip Lunches District
Provided Transportation 2.15
• Field Trip Lunches City Bus or
Walking Trip 2.16
• Request For Field Trip Lunches 2.17
• Meal Participant Roster 2.18
• Student Field Trip Lunch
Request Form 2.19
• Food Safety Tips For Site Prep
Sack Lunches 2.20
FIELD TRIP LUNCHES
DISTRICT PROVIDED TRANSPORTATION
All field trip lunches must be picked up at the Nutrition Center, if district-provided bus
transportation is being used. The cafeteria supervisor does not prepare these lunches and
does not have refrigeration space to store the meal. Remember to also call the
Transportation Branch to book your trip. You must complete a “Field Trip Request” form.
This form is ordered through the stock catalog by using stock number S274260.
Field trip lunches are to be ordered by the teacher on a Request for Field Trip Lunches
form (BD-919). Please see page 2.17 of the ABCs of Your Child Nutrition Program. The
order must be placed two (2) weeks prior to the date of the trip. The completed form
must be given to the cafeteria supervisor at least two (2) weeks prior to the trip, who will
forward the information on to the Nutrition Center. If a student requires special dietary
accommodations, the teacher will complete the Special Dietary Accommodations
section on the “Request For Field Trip Lunches” form. The student’s lunch will be
labeled with his/her name and the teacher will need to ensure that the student receives
the special meal when distributing meals. The cafeteria supervisor will inform the
Production Center if any student requires a special meal. The Production Center will
obtain meal instructions from a Child Nutrition Specialist or Administrative Dietitian to
accommodate special meal requests. In order to make the accommodation, the student
must have a completed medical statement on file with Nutrition Services.
The site cafeteria supervisor must have a complete roster of students participating in the
field trip and receiving district-provided lunches. You may want to use Meal Participant
Roster form (FS-118) if a classroom roster is not available. Please see page 2.18 of the
ABCs of Your Child Nutrition Program A completed list will be given to the teacher before
the field trip. Two days before the field trip, the cafeteria supervisor will call the classroom
and confirm the lunch count with the teacher. A designated adult must be responsible for
checking off the names as students receive their lunches. The roster must be signed by the
adult and returned to the cafeteria at the conclusion of the field trip function. THE
TEACHER DOES NOT HAVE TO COLLECT MONEY. ANY STUDENT WHO IS IN A PAID
STATUS WILL HAVE THEIR MEAL CHARGED TO THEIR CAFETERIA ACCOUNT.
Please remember that we do not want to overtly identify the free or reduced price
student. Paid students may request a field trip lunch. The students eligible for free or
reduced price meals should not be singled out as the only students eligible to
participate. For your convenience, we have prepared a form “Student Field Trip Lunch
Request” FS 253 to help determine how many students will need a field trip lunch.
Please see page 2.19 of the ABCs of Your Child Nutrition Program.
ALL ADULT LUNCHES MUST BE PURCHASED. NUTRITION SERVICES CANNOT
PROVIDE MEALS AT NO COST TO ADULT CHAPERONS, TEACHERS, OR BUS
DRIVERS. PER BOARD APPROVED MEAL PRICING, EACH SCHOOL SITE WILL BE
INVOICED FOR MEALS DELIVERED AND NOT SERVED TO A STUDENT. ONLY
STUDENT MEALS ARE SUBSIDIZED BY THE UNITED STATES DEPARTMENT OF
AGRICULTURE.
ABC Child Nutrition Program 05/2014
2.15
FIELD TRIP LUNCHES
CITY BUS OR WALKING TRIP
City Bus or Walking Field trip lunches are to be ordered by the teacher on the Request for
Field Trip Lunches form (BD-919). Please see page 2.17 of the ABCs of Your Child
Nutrition Program. The completed form must be given to the cafeteria supervisor at least
two (2) weeks prior to the trip, who will forward the order on to the Nutrition Center. Two
days prior to the trip, the cafeteria supervisor will call the classroom and confirm the lunch
count with the teacher and update the Nutrition Center with any meal count changes.
If a student requires special dietary accommodations, the teacher will complete the
Special Dietary Accommodations section on the “Request For Field Trip Lunches” form.
The student’s lunch will be labeled with his/her name and the teacher will need to
ensure that the student receives the special meal when distributing meals. The
cafeteria supervisor will inform the Production Center if a student requires a special
meal. The Production Center will obtain meal instructions from a Child Nutrition
Specialist or Administrative Dietitian to accommodate special meal requests. In order to
make the accommodation, the student must have a completed medical statement on
file with Nutrition Services.
Two days prior to the trip, if the students are not picking up their lunches directly from
the cafeteria, the supervisor will prepare a class roster to be checked off during the
mealtime and returned after the students have eaten.
The form, Meal Participant Roster (FS-118) can be used if a classroom roster is not
available. Please see page 2.18 of ABCs of Your Child Nutrition Program. The
completed list will be given to the teacher before the field trip. A designated adult must
be responsible for checking off the names as students receive their lunches. THE
TEACHER DOES NOT HAVE TO COLLECT MONEY. ANY STUDENT WHO IS IN A
PAID STATUS WILL HAVE THEIR MEAL CHARGED TO THEIR CAFETERIA
ACCOUNT.
Nutrition Center personnel will prepare all the meal components for the lunches. The
lunches will be delivered to the school site cafeteria by a Nutrition Services Branch
driver. Lunches must be kept in a refrigerator or a Styrofoam cooler until mealtime. Let
the cafeteria supervisor know if a Styrofoam cooler is needed. The site supervisor will
contact the manager responsible for the school, to order a Styrofoam cooler if one is
needed. Please review the Food Safety Tips for City Bus or Walking Field Trip
Lunches on page 2.20 of ABCs of Your Child Nutrition Program. For food safety
purposes, meals must be packed in ice and kept in Styrofoam coolers until the lunches
are eaten.
Please remember that we do not want to overtly identify the free or reduced price
student. Paid students may request a field trip lunch. The students eligible for free and
reduced price meals should not be singled out as the only students eligible to
participate. For your convenience, we have prepared a form “Student Field Trip Lunch
Request” FS 253 to help determine how many students will need a field trip lunch.
Please see page 2.19 of the ABCs of Your Child Nutrition Program.
ABC Child Nutrition Program 2.16 05/2014
BUSINE BUSINESS SERVICES DEPARTMENT
NUTRITION SERVICES BRANCH
Request for Field Trip Lunches
Select Type of Field Trip:
□ District or Charter Bus — Bus will pick up lunches from the Nutrition Center prior to arriving at the school.
□ City Bus or Walking Trip — Pick up meals from cafeteria on the day of the field trip.
□ Getty Bus — Pick up meals from cafeteria on the day of the field trip.
School Name: Room No.: Date:
Trip to: Day & Date of Trip:
Number of lunches needed: Time lunches are needed: Time Bus Is Leaving School:
Pupils Adults
Do any students require special dietary accommodations (Circle One)? Yes / No
Please indicate the student’s name(s) and special dietary needs below:
Student Name(s):
Special Dietary Need(s):
Teacher’s Printed Name Signature
Nutrition Services Supervisor: □ Meal count called in to Nutrition Center. Initial Date
Teacher and Nutrition Services Supervisor: Please follow the instructions below:
1. Send the “Student Field Trip Lunch Request” (FS-253) home to every parent. This form must be signed by
a student’s parent/guardian prior to ordering a lunch for their student. This form can be obtained from your
Nutrition Services Supervisor or the LBUSD Nutrition Services website.
2. Complete this form and turn it in to your school site’s Nutrition Services Supervisor at least two weeks prior
to the field trip. The Nutrition Services Supervisor will call in your field trip lunch order and forward this form
to the Nutrition Center.
3. For district and charter bus field trips only, instruct Transportation to pick up lunches from the Nutrition
Center prior to the field trip. Lunches cannot be delivered to the school, they must be picked up.
4. Give the Nutrition Services Supervisor payment for any adult meals no later than noon two days prior to the
trip. Students will pay for their own meals in the cafeteria. If you need to change the number of field trip
lunches, contact your school site’s Nutrition Services Supervisor at least 2 days prior to the field trip to see
if an accommodation can be made.
5. The Nutrition Services Supervisor will confirm the order for lunches with the Nutrition Center by phone two
days before the field trip.
6. Use an approved roster for claiming field trip meals. The Nutrition Services Supervisor can provide you with
a FS-118 or FS-262a form, specifically designed for this purpose. Please sign, date and return the roster to
the Nutrition Services Supervisor when you return from the field trip.
7. To ensure that food is kept safe on district, charter and Getty bus field trips, all lunches must stay in
Styrofoam coolers with ice until they are served. For city bus or walking field trips, lunches are shelf stable
and do not need to be kept in a Styrofoam cooler with ice.
ABC Child Nutrition Handbook 2.17 BD-919 Rev. 02/2016
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