Data Collection and Statistical Returns for Schools and FE Colleges Workplanning Tool |
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Version 1.0 Published 31 May 2017 |
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Task |
Setting |
Statutory requirement for setting? |
Recipient of Data / Return |
Frequency of Data / Return |
Primary School (Hours per annum) |
Middle School (Hours per annum) |
Secondary School (Hours per annum) |
Special School (Hours per annum) |
College (Hours per annum) |
Child Protection |
Child protection policy |
Primary, Secondary, Middle & Special |
√ |
LA and WG |
Annually |
8 |
|
2 |
8 |
n/a |
Child Protection |
Child protection policy |
FE Colleges |
x |
Estyn |
|
n/a |
|
n/a |
n/a |
3 |
Child Protection |
Reports to Social Services and other agencies |
All |
√ |
LA |
Ongoing and as required dependent on school size and individual requirements |
~ |
|
~ |
~ |
~ |
Child Protection / Inclusion and Pupil Support |
Personal education plans (PEP) and looked after children meetings (LAC) |
Primary, Secondary & Special |
√ |
LA |
Weekly |
5 |
|
20 |
2 |
n/a |
Data Collections |
Assessment arrangements for the end of Foundation Phase, Key Stage 2 and Key Stage 3 |
Primary, Secondary & Special |
√ |
WG |
Annually |
10 |
|
2 – 5 |
25 |
n/a |
Data Collections |
Assessment arrangements on entry to the Foundation Phase |
Primary |
√ |
WG |
Annually - within 6 weeks of entry within whichever term child starts |
30 |
|
n/a |
5 (per learner) |
n/a |
Data Collections |
Attendance data collection |
Primary, Secondary, Special [1] & Middle (Not PRUs, Post-16 or Nursery settings) |
√ |
WG and LA |
Annually |
50 |
|
20 – 60 |
1 |
n/a |
Data Collections |
EOTAS data collection |
LA |
√ |
LA [2] |
Annually |
<1 |
|
3 |
<1 |
n/a |
Data Collections |
LLWR |
FE Colleges |
√ |
WG |
Monthly |
n/a |
|
n/a |
n/a |
24 |
Data Collections |
New to the English and Welsh Based Education System |
Secondary (Key Stage 4) & Middle |
x |
LA |
Annually |
n/a |
|
~ |
~ |
n/a |
Data Collections |
PLASC |
Nursery, Primary, Middle, Secondary & Special |
√ |
WG and LA |
Annually |
10.1 |
17.9 |
36.9 |
10.8 |
n/a |
Data Collections |
Post-16 data collection |
Secondary with 6th forms |
√ |
LA and WG |
Annually |
n/a |
|
40 |
20 |
n/a |
Data Collections |
Welsh National Test Collection: National Reading & Numeracy Tests |
Primary, Secondary, Middle & Special |
√ |
WG and LA |
Annually |
16 |
|
15 - 20 |
15 |
n/a |
Inclusion & Pupil Support |
Additional learner needs inclusion meetings |
Primary, Secondary & Special |
x |
LA |
Termly |
10 (per child) |
|
2 – 5 (per child) |
160 (per child) |
n/a |
Inclusion & Pupil Support |
Anti-bullying |
All |
x |
LA |
Termly |
1.5 |
|
1.5 |
1.5 |
2 |
Inclusion & Pupil Support |
Referral forms for ALN funding/ PBIT support/ED Psych support/SCAP panel/ Speech and language referrals etc. |
Primary, Secondary & Special |
x |
LA / Health Board |
Ongoing depending on size and population of school |
~ |
|
~ |
~ |
n/a |
Inclusion & Pupil Support |
School discipline and pupil behaviour |
Primary, Secondary & Special |
x |
LA |
Termly |
1.5 |
|
~ |
~ |
n/a |
Inclusion & Pupil Support |
The Children and Young People’s Plan |
All |
x |
LA |
Review every 3 years |
<1 |
|
0 – 2 |
<1 |
~ |
Inclusion & Pupil Support |
Transition plans - Key Stage 2 to Key Stage 3 |
Primary, Secondary & Special |
√ |
LA |
Annually |
16 |
|
1 – 20 |
1 / learner |
n/a |
Inclusion & Pupil Support / Management: Finance |
Disabled learning funds |
Special |
|
|
Weekly |
~ |
|
~ |
25 |
n/a |
Inspection |
Estyn Inspections: Post inspection action plans |
All |
√ |
Estyn |
As required |
40 |
|
100 |
24 |
3 |
Inspection |
Estyn Inspections: Self evaluation |
All |
√ |
Estyn |
Annually and as an ongoing working document |
60 |
|
100-120 |
80 |
90 |
Learners |
Admissions |
Primary, Secondary & Special |
√ |
LA |
Annually |
<1 |
|
0 – 10 |
1 (per learner) |
n/a |
Maintained Faith Schools & FE Colleges |
Annual census returns (Catholic) |
All (Catholic) |
x |
Catholic Education Services |
Annually |
10 |
|
10 |
- |
10 |
Maintained Faith Schools & FE Colleges |
Bishop’s Visitor Report Form (Church in Wales) |
Selected (Church in Wales) |
x |
Church In Wales Diocese |
Annually |
10 |
|
10 |
- |
n/a |
Maintained Faith Schools & FE Colleges |
Diocesan Annual Report Form |
Selected |
x |
Church In Wales Diocese |
Annually |
10 |
|
10 |
- |
n/a |
Maintained Faith Schools & FE Colleges |
Diocesan Inspections: Diocesan Section 50 requirements: SER, Data and school information reports, including post-inspection action plan reports |
All (Faith Schools and FE Colleges) |
√ |
Diocese |
Annually and as required for inspection |
100-120 |
|
100-120 |
- |
n/a |
Maintained Faith Schools & FE Colleges |
Pupil Attitudes Survey |
Primary (Church in Wales) |
x |
Church In Wales Diocese |
Annually |
20 |
|
n/a |
n/a |
n/a |
Management: Business & Governance |
Education Workforce Council (EWC) |
All |
√ |
EWC |
Annually |
1 |
|
2 – 5 |
5 |
~ |
Management: Business & Governance |
Post-16 Final Delivery Plans and supporting Annexes |
FE Colleges |
|
LA |
Annual |
n/a |
|
n/a |
n/a |
50 |
Management: Business & Governance |
Free Breakfast in Primary Schools |
Primary |
√ |
Governors (for reporting to parents) / WG |
Annually |
1 |
|
n/a |
1 |
n/a |
Management: Business & Governance |
Governors’ annual report to parents |
All |
√ |
LA/ Parents |
Annually |
16 |
|
5 – 12 |
8 |
24 |
Management: Business & Governance |
Head teachers report to Governors |
Primary, Secondary & Special |
√ |
Governors |
Termly |
~ |
|
~ |
~ |
n/a |
Management: Business & Governance |
Newly Qualified Teachers |
Primary, Secondary & Special |
√ |
Consortia |
Termly |
25 (per NQT) |
|
10 - 12 (per NQT) |
8 (per NQT) |
n/a |
Management: Business & Governance |
Register of business interests of head teacher/ principal and governors |
All |
√ |
Schools - LA /FE Colleges - WG |
Annually |
0.5 |
|
0.5 – 2 |
0.5 |
2 |
Management: Business & Governance |
School/College Prospectus |
All |
√ |
Schools - LA /FE Colleges - WG |
Annually |
8 |
|
5 – 10 |
8 |
148 |
Management: Business & Governance |
Common Area Prospectus |
FE Colleges |
|
Careers Wales |
|
n/a |
|
~ |
~ |
~ |
Management: Finance |
Education maintenance allowance (EMA) |
Secondary / FE Colleges |
√ |
WG |
Weekly |
n/a |
|
40 |
40 |
0.75 Full time equivalent member of staff |
Management: Finance |
Financial procedures |
Primary, Secondary & Special |
√ |
LA / Governors |
Termly |
10 |
|
75 – 150 |
9 |
n/a |
Management: Finance |
Financial procedures – reports to governing body / audit |
FE Colleges |
|
WG |
Monthly |
n/a |
|
n/a |
n/a |
36 |
Management: Finance |
Financial procedures: Educational Improvement Grant and Pupil Deprivation Grant |
Primary, Secondary & Special |
x |
Consortia |
Termly |
60 |
|
25 – 95 |
16 |
n/a |
Management: Finance |
Financial/audit: Budget return |
FE Colleges |
|
WG |
Annual |
n/a |
|
n/a |
n/a |
2 |
Management: Finance |
Financial/audit: Certificate of losses |
FE Colleges |
|
WG |
Annual |
n/a |
|
n/a |
n/a |
10 |
Management: Finance |
Financial/audit: Confirmation of auditors |
FE Colleges |
|
WG |
Annual |
n/a |
|
n/a |
n/a |
1 |
Management: Finance |
Financial/audit: Financial record |
FE Colleges |
|
WG |
Annual |
n/a |
|
n/a |
n/a |
2 |
Management: Finance |
Financial/audit: Mid-year forecast return |
FE Colleges |
|
WG |
Annual |
n/a |
|
n/a |
n/a |
2 |
Management: Finance |
Financial Strategy |
FE Colleges |
|
WG |
Every 3 years |
n/a |
|
n/a |
n/a |
~ |
Management: Health & Safety |
Administration of medicines / use of asthma inhalers |
Primary, Secondary & Special |
x |
LA |
Termly |
<1 |
|
<1 |
160 |
n/a |
Management: Health & Safety |
Fire safety and policy procedures |
All |
√ |
Fire service |
Weekly recording |
50 |
|
100 – 250 |
50 |
~ |
Management: Health & Safety |
Substance misuse reporting |
All |
x |
LA |
Termly |
0.5 |
|
1 |
0.5 |
4 |
Management: Health & Safety |
Planning to Increase Access to Schools for Disabled Pupils |
Primary, Secondary & Special |
√ |
LA |
Review every 3 years |
8 |
|
3 – 5 |
8 |
n/a |
Management: Health & Safety |
Risk assessments - external trips |
All |
√ |
LA |
Each trip |
1 (per trip) |
|
1 -10 (per trip) |
1 (per trip) |
1 (per trip) |
Management: Health & Safety |
Capacity of schools |
Primary, Secondary & Special |
√ |
LA |
Annually |
8 |
|
8 |
8 |
n/a |
Management: Learners |
Head teachers report to Parents |
Primary, Secondary & Special |
√ |
Parents |
Annually |
~ |
|
~ |
~ |
n/a |
Management: Learners |
Common Transfer Files downloaded from S2S data transfer site for Children moving to Secondary school |
Secondary |
√ |
School and LA |
Annually for Primary to Secondary |
n/a |
|
~ |
n/a |
n/a |
Management: Learners |
Common Transfer Files uploaded onto S2S data transfer site for Children moving to Secondary school |
Primary |
√ |
School and LA |
Annually for Primary to Secondary |
~ |
|
n/a |
n/a |
n/a |
Management: Learners |
Personal independence forms and attendance allowance |
FE Colleges |
x |
|
~ |
n/a |
|
n/a |
n/a |
40 |
Management: Learners |
Register of pupils |
Primary, Secondary & Special |
√ |
LA |
Annually and updated with admissions |
120 |
|
8 – 80 |
8 |
n/a |
Management: Learners |
Transport Scheme |
FE Colleges |
x |
~ |
~ |
n/a |
|
n/a |
n/a |
~ |
Management: School/FE College Improvement |
College development plans |
FE Colleges |
|
FE |
Annually |
n/a |
|
n/a |
n/a |
400 |
Management: School/FE College Improvement |
Governor development plan |
All |
x |
LA |
Annually |
<1 |
|
0 – 5 |
<1 |
~ |
Management: School/FE College Improvement |
School Development Plan |
Primary, Secondary & Special |
√ |
LA |
Review annually/ revised regularly as a working document |
60 |
|
20 - 100 |
25 |
n/a |
Management: School/FE College Improvement |
Target setting for schools |
Primary, Secondary & Special |
√ |
LA / Consortia |
Annually / termly analysis for school progress |
25 |
|
5 – 10 |
n/a |
n/a |
Other |
Assessment of Performance at Key Stage 4 |
Secondary |
√ |
LA / Consortia |
Annually |
n/a |
|
5 |
4 |
n/a |
Other |
Careers Wales pathways |
Secondary |
√ |
Careers Wales |
Annually |
n/a |
|
30 – 35 |
60 |
6 |
Other |
School Challenge Cymru |
Selected |
x |
Consortia |
Termly |
n/a |
|
15 |
n/a |
n/a |
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[1] Statutory school age only |
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[2] Thereafter submitted to Welsh Government |
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